Happy Camp Chamber of Commerce December 29, 2012
Dolly called the meeting to order at 1:15 pm on December 29, 2012.
Those present were Dolly Elston, James Buchner, Ron & Rosemary Boren and Judy Bushy. There was a quorum with four board members.
Judy read the previous minutes from October. James made motion that we accept the minutes as read, Rosemary 2nd the motion and it passed unanimously.
There was no Treasurer Report but the phone bill had been questioned in the October minutes. The unusual amount was a figure added for late payment. Karen Tulledo gifted the chamber with a phone card to call back to answer calls on the answering machine. It was suggested we look into a Magic Jack. In order to save on the electric bill it was suggested that we make a list of things to turn off before leaving the office, particularly the heater or air conditioner.
Committee Report on Rocking the Klamath. June 29th is the date and we need to pay to reserve the River Park for that day. James will invite the Spiral Kings and opening band. It suggested that the Chamber members be able to offer food booths for the normal charge for a booth, only members.
Dear Mad’m Days was held in October. Next year will be October 11-13. There was discussion on Organization to do Pancake breakfast and agreement beforehand. James made a motion that the Dear Mad’m Committee make decision on the Adopt a Highway program/signs, Rosemary 2nd it and the vote was unanimous in favor of the motion. It was suggested we ask Norma Seaman and Linda Mutz if they would consider helping.
Community Tree Lighting was held in December. The lights were not overly profuse and had not been improved last year. There was a suggestions we have a Christmas Tree at the office next year.
We have Cycle Friendly Stickers available for a $1 donation but they sent them before letting us know that a donation was required.
Membership for 2013 was discussed. Judy made a motion that we raise the Annual Membership Dues to $100, except for home businesses, nonprofits and retired individuals who would remain at $50, and prepare to send out renewals within the next few weeks. James seconded it and the vote was unanimous in favor of the motion.
We appreciate Linda’s help on the Web pages. James made a motion that we renew happyampchamber.com, happycampchamber.org, Dear Mad’m and abandon Rollin on the River, and redirect them to happycampchamber.org. The codes and passwords for them will be kept in the Chamber office, Dolly 2nd the motions and the vote was unanimously in favor.
Facebook posts will continue to be made frequently with notices of things happening in the community and photos. Siskiyou Chamber Alliance is having a calendar of activities but must say what town the activity takes place.
New business: Javabob received a notice from Jefferson Backroads where 8 chamber members can contribute ads to a page for which the Chamber would pay $175 a month for three months Each individual ad would cost $25 so the Chamber would make a little on it. Since we didn’t think we had eight members willing to pay $75 we declined this opportunity at the present time.
James made a motion that we pay Sportsman’s Expo $112.50 for March event. Dolly 2nd and the vote unanimously approved it. We will need volunteers to sit at the booth in March on Saturday to help Judy and on Sunday to help Rosemary.
The Annual Report will include the Sportsman’s’ Expo, Art & Treasure Hunt, Rockin the Klamath, Dear Mad’m , Community Tree Lighting, Facebook and Web pages, volunteers, especially youth, and consignment in office, Troop packages, etc. it was decided that each board member would write about an event or accomplishment and e-mail it to Judy this week to be compiled to the Annual Report.
Rosemary made a motion that the next meeting will be Tuesday, February 5th at the office at 6 pm and the Tuesday, March 5th Annual Meeting will also be at the office at 6 with coffee and desserts. James 2nd the motion and the vote was unanimous in favor of the motion.
The meeting was adjourned at 2:30 p.m.
Afterwards, we had forgotten to discuss ad in the Yearbook for Happy Camp High School. Cheyenne Moore wrote us a letter requesting we support the Yearbook with an ad. This year they are trying to make things simple with a business card size ad for $40 per business.